Stanford Recreation

Club Sports Forms and Resources:

The forms below are to be completed by officers for the purpose of administering their club.

For any questions, please reach out to the Club Sports Administration.

EVENTS

Below are forms your club must complete prior to any (home or away) events, competitions, or tournaments - these include scrimmages or other events. This information allows our staff to support your team’s needs for an event and has risk management implications, thus we require that they be completed no later than 10 business days prior to the event, competition, or tournament taking place. Forms that are completed 7 days or less prior to the event, competition, or tournament run the risk of not being approved.

Follow these steps below to successfully host, or travel to, an event, competition, or tournament:

1. Submit the Event Request Form (link below), one submission for each home or away event.

2. Slack the Club Sports Administration in your team channel to let them know you have completed this form.

3. Club Sports Administration will review your submission and setup your event document.

4. Finish filling out your event document with all participating members and with all drivers (if applicable).

5. Club Sports Administration will approve or deny your event document.

An additional note on travel:

Teams are not permitted to travel in 15-passenger vans. 10-person vans may be used if the driver(s) have a valid Class B driver’s license. Teams may also utilize charter services and air travel for trips that exceed the recommended driving limits. Rental cars and personal vehicles may also be used, but all drivers must be authorized drivers through the Office of Risk Management if they plan on driving other individuals of the team. Click here for rental car and charter services information.

DRIVER AUTHORIZATION

Below are the forms to fill out if you are a Club Sports participant and wish to become a driver for your team. All forms must be completed and approved before any member wishes to drive any member of their team to any kind of club event. Individuals looking to drive only themselves DO NOT need to be authorized. Email completed forms to cwadams@stanford.edu and nre@stanford.edu

POSTSEASON FUNDING REQUESTS

Teams who are participating in a postseason event (ex. nationals) and who are in need of financial assistance (ex. change in location, making it to nationals for the first time, etc.) may apply for postseason funding from the Club Sports Exec Council.

The Club Sports Administration and Club Sports Exec Council will review all postseason funding requests that are submitted and will allocate financial assistance on a case-by-case basis.

Please make a copy of the linked spreadsheet below, filling out the form with the appropriate documentation and information, and then email your request to the Club Sports Administration and to the Exec Council.

COACHES

The Coach Request Form below is for onboarding purposes of any type of coach (Paid Contingent or Volunteer).

This form notifies the Club Sports Administration of who our club teams plan to bring on as coaches for the academic year.

If approved, and in order to coach, every individual serving in a coaching capacity must comply with the hiring and onboarding process outlined by the Club Sports Administration.

This form does NOT serve as an agreement to have any individual hired, onboarded, or paid.

PRACTICES

Practice Request forms will be posted and pinned in club Slack channels when they become available.

Reminder: these are only requests, filling out this form does not guarantee you the practice schedule desired. We must work around 42+ other clubs along with 36 Varsity sports, Intramural sports, academic classes, fitness programs, and more.